Dear Members of the Square and Round Dance Association of Southern Arizona,
(Please circulate to all SARDASA members)
Please join us for the SARDASA Annual Member Meeting to be held on June 27, 2020 at 10:00 am. This meeting was postponed from March due to the COVID-19 pandemic, and due to ongoing health concerns, it was decided that a virtual platform would be used instead of meeting in-person.
Based on legal consultation, holding a meeting via phone/zoom is equivalent to an in-person meeting. At this meeting, the proposed bylaws for the organization will be considered for passage and a new Board of Directors will be elected. Per the amendment process in our current bylaws, we cannot accept changes or amendments after they are read into the record, which happened at the May 16th special meeting of the SARDASA Board. Holding this meeting virtually is much more inclusive than an in-person meeting because people do not have to be in town to attend and it is respectful of those that would not otherwise choose to attend due to health concerns.
Throughout this year a subcommittee of the SARDASA Board has been working hard to envision a more streamlined and functional organizational structure for SARDASA, which is both able to meet our mission of promotion, education, and preservation of American folk dance and also manage the Old Pueblo Dance Center. Toward that end, the subcommittee revised the SARDASA Bylaws, and the proposed bylaws are posted to the SARDASA website at the bottom of this webpage: https://www.sardasa.org/about-us/organization/2-uncategorised/44-2020-proposed-bylaws.html
This recommendation includes some significant changes to the organizational structure. To help you understand the process and to better identify the important changes, please read the accompanying Bylaws Revision Process Summary document found at the bottom of the same webpage linked above. We have also prepared a document with statements from subcommittee members about why they support, or in some cases don't support, portions of the proposed bylaws which can be found on the same webpage.
So that everyone has an opportunity to try out the Zoom platform and discuss and ask questions before the Annual Member Meeting, we are holding two Discussion Meetings via Phone/Zoom, where you will be able to talk to several of the subcommittee members. At these meetings, we will demonstrate polling, which we will use for voting, and you will see how straightforward it is. There will be plenty of time to talk about the bylaws and for you to share your thoughts with others.
Discussion meetings: Saturday, June 6, Noon & Saturday, June 20, Noon
SARDASA Annual Member Meeting, June 27, 10 am.
The following connection numbers and links will be used for all meetings:
Call in using your phone (dial by your closest location)
+1 346 248 7799 US (Houston),
+1 669 900 6833 US (San Jose), +1 253 215 8782 US (Tacoma) +1 312 626 6799 US (Chicago), +1 646 876 9923 US (New York)